ST. THERESA PARISH

FINANCE COUNCIL MEETING

January 14, 2010

 

Fr. Larry Hoffmann                    Paul Galloway

John McMichael                               Bob Wrobel

Tom Hueholt                                                Don O’Neill

Paul Johnson                                              Margie Pope

Kevin Olsen                                       Jim Langeness

Ed Downey                                               Ellen Stemler

Steve Kouri

 

 

 

Bob Wrobel called the meeting to order at 5:30 PM.  We opened with a prayer from the pamphlet for January, Our Journey of Faith, “People in the Old Testament”.   We read and discussed the article on the family of Isaac.

 

Roll Call –Fr. Larry Hoffmann was absent. Ellen Stemler represented the School for the Meeting.  Steve Kouri represented the School Board.

 

The minutes from the November meeting were approved.

 

 

 

ANNUAL DIOCESAN APPEAL

 

 

We have a refund coming of $2,667.00 at this time.  Unfulfilled pledges will be reviewed and letters will be mailed to some of these parishioners.

 

 

 

FINANCIALS

 

School Billing – there was considerable discussion on the status of our billing system; past due tuition payments and the software system used to compile this information.  A separate billing committee of Sherry, Ellen, Bob, Paul (G), Kevin, Bob and John has been meeting every two weeks to assess the problems so they can be addressed and rectified.

 

 

 

 

As of December 14th, there is $53,000 uncollected tuition. We have credits to apply of $18,000.  At the present time there is approximately $26,300 that is uncertain as far as collectible. 

 

Families that are behind on tuition payments will be contacted. 

 

The Finance Council has requested the following from the committee: the amount of tuition assistance yet to be credited; the probability of payments that are currently past due and the amount that is to be written off.  We can then compare the amount to be written off with the budgeted figure. 

 

Our software system is going to be reviewed to see if we should continue on the Hunter System or go to Parish Soft.  There were some issues with Parish Soft a couple of years ago and we switched to the Hunter System.  However, the Hunter System has had some problems.  It was originally purchased as a data base, and will continue to be used as a data base.   Tammy Mason, from the Diocese, feels Parish Soft has corrected their problems and she is recommending this system.  Presently, Sacred Heart, St. Joseph’s and Christ the King are using the Parish Soft system so we will contact them to see how the system is performing for their parish.

 

We have received one check from the State for PreK and the second check will come in March or April.

 

We presently have 331/332 students attending St. Theresa’s and our budget called for 333.

 

PARISH

 

Tithing is behind.  Our budget calls for $521,000 and we have received $512,000.  The first Sunday in January was good with $34,500 received.  Also, we will have five Sundays in January.

 

SCHOOL

 

Hot lunch is under budget.  Our budget shows $12,800 and the actual income is $6,900.  There was a $4,500 deposit in January.  There were a couple of snow days in December along with Christmas break so there were fewer lunches. 

John will look into this further.

 

Latch key is down $13,000 or about 10%.  The council is wondering if the budget figure of $272,000 is realistic.  We suggested running some type of report to show the number of drop ins, before and after care, etc so it would be easier to prepare a budget.

 

 

 

OTHER

 

 

The 2010-11 budget is due for approval to the Finance Council by May 11th.

 

The following subcommittees will work on items in the budget:

 

Parish Staff Salaries – Jim and Tom

General Parish:  Don and Ed

General School – Paul G

Nutrition Program – Paul J

Day Care – Kevin

 

We closed the meeting wit the “Prayer for Healing”.

 

The meeting adjourned at 7:25 PM.

 

Respectfully submitted,

 

 

Margie Pope