Saint Theresa Parish Board of Education Minutes


Tuesday, January 25, 2011  6:00 PM

 

Present:  Rachel Seymour, Geri McMahon, Tonya Eaton, Rob Jackson, Tom McCarthy, Lori Mordini, Cindy Mumm, Steve Kouri, Jim Wainwright, Fr. Mark Neal, Ellen Stemler, Kathy Wipf

Absent: ----

Visitors:  Angela Wolfe, Mary Baker, Mary Gisler

Secretary:  Veronica Degen (substitute)

 

I.                    Prayer – 6:02

II.                 Open Forum/Visitors’ comments – 5 minutes

A.     No visitor comments

III.               Acceptance of January agenda – 2 minutes

A.     Rachael moved to accept– Tonya 2nd – agenda approved 6:05

IV.              Approval of Minutes from November meeting – 5 minutes

A.     Spelling/capitalization corrected “guarantee” “Latin”

B.     Rob moved to accept as amended – Tom 2nd – 6:07

V.                 New Business

A.     Registration assistance by Board of Education

                                                              i.      Open house Sunday 8am-1pm

1.      Need volunteers

a.       8:00-10:30 Steve Cindy

b.      10:30-1:00 Steve Tonya Rob Lori

2.      Families bring forms filled out from Edline

3.      FAIR applications available

B.     Bette Maybee – Middle School Science – 15 min (6:15)

                                                              i.      Spiral Life Earth Physical Sciences throughout 6-7-8 grades

                                                            ii.      Pictures from labs to “Every School Every Thursday”

                                                          iii.      CRISS – Creating Independence through Student-owned Strategies

1.      turning learning over to the kids

                                                          iv.      Holt Science and Technology Series – 15 books, use about 9 books of series

                                                            v.      Weighting of grades

1.      75% test/projects

2.      15% lab quiz rev

3.      10% daily work

4.      Challenge work completed well bump from “3”  to “4”

5.      Grades posted every 2 wks

6.      Post assg on Edline

                                                          vi.      Field trips and labs are still planned for this semester

                                                        vii.      Science and Imagination Fair March 31st

                                                      viii.      Feedback from Dowling

1.      Nothing from DCHS on a regular basis – would like feedback

2.      Feedback from parents and students is good

3.      Collaborate with other middle school teachers

VI.              Old Business

VII.            Speakers

A.     Smart update – Mary Baker – 15 min (7:10)

                                                              i.      Total deposit so far $244457.02 through Smart

1.      In school payments not reflected because pay cash

                                                            ii.      Aging Report

1.      Out of 214 families, 10 families delinquent, 1 left and still owes balance (under 5% are past due)

2.      $13000 past due

3.      General discussion regarding collection of delinquent accounts

                                                          iii.      Need to take action if they don’t pay

1.      Mary B before Board to see what action Board wants to take

2.      Mary B needs actions in writing

                                                          iv.      Process for delinquent tuition written by Mary Gisler

1.      3 board policies put on hold waiting for Diocesan recommendations

2.      Work out and bring before Board

                                                            v.      Do we accept registration of people who are not current?

                                                          vi.      Board LOVES what Mary Baker has done with Smart.

B.     Nutrition – Angela Wolfe (6:40)

                                                              i.      Audited in Dec

1.      20% receive free/reduce lunch

2.      WinSnap

3.      Menus analyzed – five items

4.      Nutrient analysis

5.      Recommended to compete for Gold Certification of Healthier US Schools

6.      54% participate in lunch

                                                            ii.      Delinquent accts

1.      $3360 in delinquent accts – better than last year

2.      Address repeat offenders

3.      Researching policies

                                                          iii.      Hot lunch participation

1.      176 average daily participation – fallen from last year 209 average

2.      Efforts to increase

a.       Meal a month

b.      Phantom Friday

c.       Menu Favorites

d.      Remove Least-Favorites

e.       Survey parents via e-mail

                                                          iv.      Financial Discussion

1.      Working on containing costs, below on food costs and labor costs

2.      Income budgeted too high – Angela’s opinion

                                                            v.      Proposals

1.      Farm Bureau Test Plot – contact Theresa Dutchuk

2.      Taste Panels

a.       Kids with green tickets

3.      Lunchroom Aides

a.       Help enforce rules

b.      Monitor students

c.       Keep order

                                                          vi.      Discussion regarding subsidies

                                                        vii.      People from each group in church must be trained to use kitchen

VIII.         Administrators’ Reports

A.     Director of Faith Formation – 10 minutes (7:33)        

                                                              i.      Social Justice Week coming up

                                                            ii.      Letter of plan to 5-6-7 grade for high school catechesis

                                                          iii.      Maggie Schopp has night of discernment for adolescent catechesis

                                                          iv.      Sacramental prep

1.      Confirmation retreat

2.      1st Communion parent mtg

                                                            v.      Application in for 2 wks in June for Totus Tuus

B.     Parish Manager – 10 minutes (7:45)

                                                              i.      Want to know types of info Bd of Ed wants to have at mtg

1.      Don’t need parish side if confident being put in right buckets

2.      Policy if over $5000 need line explanation

3.      Getting bids for…

4.      Send report prior to meeting so questions are ready to be asked

                                                            ii.      Great month in Dec for tithing

                                                          iii.      Expenses for parish, net positive

                                                          iv.      Bringing vendors through school/parish office – cut costs

                                                            v.      Weekly email started for parish, piggy back with what is going on at school

                                                          vi.      Working on getting website relevant and up to date

                                                        vii.      Rent/use parish facilities

1.      Getting guideline down to meet needs of parish

2.      Biggest issue is liability insurance

                                                      viii.      Process for scheduling gym, etc

1.      Email to Amanda and Mary G

2.      Mary G is final point person

3.      First come first served ???

4.      Electronic calendar that is shared campus wide

                                                          ix.      Tom Hueholt – chairperson of finance council

C.     School Administrator – 10 minutes (8:05)

                                                              i.      Social Justice

1.      T-shirts made in Haiti

                                                            ii.      Practicum students

1.      4th-8th grade

                                                          iii.      Comparison of # of students in different grades in different schools around us

                                                          iv.      Budget committee -7AM  Jan 27th

1.      Textbook money is a form of credit not cash payment

2.      Don’t know if bus subsidies will be cut

3.      2% increase in dental, 2-3% increase for health (maybe 0%)

4.      Have Pre-K in without being subsidized through state

5.      Different scenarios with possible tuition/reg fees

6.      Figured with 30 students in Pre-K

a.       Will ask parents if attend STS Pre-K if not funded

7.      Figure budget on enrollment of 315 students

8.      Email suggestions to Ellen

IX.              Committee Reports (8:27)

A.     Athletics

                                                              i.      5th grade basketball team sponsored

                                                            ii.      Working on intramural activities

X.                 Old Business Part II (8:30)

A.     Policy review

                                                              i.      Rachel and Geri will get together in Feb

                                                            ii.      Need tuition policy before next meeting

                                                          iii.      Policies out for public comment?

1.      Geri will forward policies to Ellen for public comment

B.     Budget

XI.              Other Business (8:32)

A.     Reopened parent survey through Feb 11

B.     Send parents a link directly to survey

C.     Edline

                                                              i.      Ellen checks it every 2 weeks

                                                            ii.      Concern by Tonya that some teachers do not put out enough info on Edline as to what the class is doing.

D.     Lori wants to know what is being done in Art

XII.            Adjournment

A.     Rachel moved to adjourn – Tonya 2nd – adjourned @ 8:40

Date of next meeting – February 22

Prayer – 8:39