Saint Theresa Parish Board of Education Minutes

Tuesday, October 26 2010, 6:00 p.m.

Attendees

 

Title

Name

Board Members

Ellen Stemler, Rachael Seymour, Geri McMahon, Steve Kouri, Tom McCarthy, Jim Wainwright, Lori Mordini, Cindy Mumm, Kathy Wipf, Fr. Larry Hoffmann

Absent

 

Guests

Veronica Degen, Tonya Eaton

Secretary

Lisa Bourne

 

 I     Prayer  7:05

 

 II   Open Forum/Visitors’ comments  7:06

Veronica requested correction of the board secretary listing on the school website from her name to that of Lisa Bourne.  

   

 III  Acceptance of October Agenda  7:07

Remove Shari Roling and Maggie Schopp, add new member vote after Approval of Minutes from September Meeting. Jim moved approval of the amended October Agenda, which was seconded by Father Larry and approved by the Board.

     

 IV  Approval of Minutes from September meeting  7:10

Rachael moved approval of the September meeting minutes, which was approved by Tom and approved by the Board. 

 

New Member Vote  7:11

Geri had sent an email message with mention of the constitution provision pertaining to the Board filling vacancies prior to the meeting, along with notification that Tonya Eaton was interested in filling the open seat on the Board. There was discussion of establishing further Board procedure for nominating, considering and appointing Board members. Tonya would submit introductory information for herself in writing for Board consideration.  

 

Director of Faith Formation  7:20

Kathy distributed her report and highlighted the section on adolescent catechesis.

 

V New Business

       A.  Shari Roling – Middle School Math Removed from agenda      

B.   Maggie Schopp – Middle School Faith Formation Removed from agenda

C.   Lana Duff/Nicki Castellano – SmartBoard/Elmo presentation  7:21
Lana and Nicki demonstrated a SmartBoard and ELMO (Electricity Light Machine Organization), and explained the impact on students for using technology.

VI Old Business 

A.   Smart update Mary Baker  7:48
Smart Tuition was in to the second month and going well. Mary, Ellen, Christie Rice from the diocese and representatives from Smart Tuition had met earlier in the month. The 11% of families with late payments in the initial month was a surprise to the school and diocese, but not considered remarkable by Smart Tuition. Online payment and customer service were getting used. Call numbers were dropping, and people were getting used to the system. It was going well but would take time. There was discussion among the Board.

B.   Building Patrick Benoit  7:58
Current work is in progress on getting boilers up and running. Another quote is needed for hooking up the boilers to run more efficiently. Budget planning is in process to address further current needs. The work order process was still in development. The Board held discussion. 

 VII Administrators’ Report       

A.   Director of Faith Formation Earlier in the agenda

B.   Parish Manager  8:08
Mary Gisler introduced herself. She was in her fifth day on the job, and she detailed how things had gone thus far.

C.   School Administrator  8:12
Ellen and Christie Rice had met with the Finance Council earlier in the month. The diocese had offered recommendations for monthly budget administration and Ellen distributed a budget worksheet that had been developed with Paul Galloway. The Board would review both options and give feedback to Ellen. Parent, student and staff surveys had been developed and distributed that day for consideration. The Board would give feedback to Tom. The surveys were planned to go out Nov 3. The Board discussed the survey process and how to best address problems. The Board would meet Nov 9 at 6 p.m. to discuss ongoing executive session issues as they relate to families leaving the school.    

 

VII Committee Reports  8:35
The School Parish Garden Committee would meet Nov 1. There was discussion of athletics. The Athletic Board budget was in good shape and teams would be located for students who wanted to participate in sports.

     

IX Old Business Part II

A.   Policy Review  8:43
Geri would update policies and send to Ellen to facilitate public review. Father Larry moved approval of Policies 270, 280, 300, 310, 320, 340, 345, 400, 410 and 430, with “written approval” added to 270. This was seconded by Tom and approved by the Board.

B.   Budget  8:45
The Board discussed the status of individual payment arrangements.


X Other Business
None
 

XI Adjournment  8:47

Cindy moved to adjourn, which was seconded by Tom and approved by the Board.

     

Tom had moved to call Executive Session at 5:47, which was seconded by Cindy and approved by the Board. Rachael moved to adjourn from Executive Session at 7 p.m., which was seconded by Tom and approved by the Board.

Next Meeting - 6:00 p.m. November 16, 2010