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Saint Theresa Parish Board of Education Minutes Tuesday, May 18 2010 5:45 PM
I Prayer- 5:49 II Open Forum/Visitors’ comments 5:50 Tonya Eaton reiterated the issue expressed at the April meeting during Open Forum regarding Edline use. Her feeling was that only one middle school teacher was using it to post assignments and update grades. Veronica offered general concurrence. III Acceptance of May Agenda 5:51 Move Angela Wolfe up to just after Approval of April Minutes. Geri moved acceptance of the amended May agenda, which seconded by Kelly and approved by the Board. IV Approval of Minutes from April meeting 5:52 Geri moved approval of the April minutes, which was seconded by Father Larry and approved by the Board. There had been issues with electronic distribution of the Agenda and April Minutes Board in advance of the meeting. (VI Old Business) C. Angela Wolfe, Nutrition Director 5:55 Breakfast week was Mar 8-12, with 182 breakfasts served that week. Sixty-nine breakfasts were served the following week, which was higher than normal. Grandparents Day had brought in between $900-$1,000. Average for daily revenue was $585.54. Angela ran down meal numbers. The Farm to School federal grant program that would fund a parish and school community garden had been applied for. Confirmation was expected by the end of the week and St. Theresa would be the first chapter in Des Moines. The Board discussed varied possibilities for starting the garden, and also discussed breakfast specifics. V Administrators’ Reports 6:08 A. Director of Faith Formation Report submitted electronically in advance of the meeting. The Board reviewed Kathy’s report. B. Parish Manager 6:10 Regarding Building and Grounds: The Knights of Columbus and other volunteers had really stepped up with a team of people coming each Wednesday to do parish grounds work. The Farm to School program had been discussed at the Parish Council meeting. The parish would be going to biodegradable trash bags. Regarding tuition billing: Bob acknowledged issues with his handling of billing and mentioned his having met students and families. Bad debt numbers had been discussed with Rachael before the meeting. Twenty- three letters had been sent out in April, six certified and 17 regular. Three families had left since the beginning of the year. The school operates on a cash basis and diocesan CFO Tammy Mason had recommended that operations be on an accrual basis. Nineteen accounts were expected to be written off. The total amount would be $32,344.85. There was discussion of how write-off amount would be budgeted versus discounts. Father commented that the status was about the same as this time last year. The Board requested that Bob produce a report for review of delinquent accounts without individual names. The Board discussed policy for non-payment. Tammy Mason and/or diocesan Finance staff would return to the school for further billing review. A group comprised of two Finance Council and two Board of Ed members would decide policy. Ellen would not be involved in policy creation. Ellen said errors need to be identified and good numbers put into the Smart tuition system before things could move forward on enforcing policy. Ellen said a lot of hard work would be ahead to regain confidence in tuition billing. Bob said a decision had been made to hire a Facilities and Maintenance Director rather than contract a maintenance company. Determination of candidate choice was still in process. The Board discussed the maintenance position. There was also discussion of how the Board would take action with regard to the school budget as it involves the maintenance position. C. School Administrator 7:04 Registration numbers: 267 total, 24 in
pre-k, 26 in kindergarten, 28 in 1st, 35 in 2nd, 22 in
3rd, 17 in 4th, 34 in 5th, 21 in 6th,
31 in 7th and 29 in 8th. The Des Moines pre-k grant was
in place for next year. A representative from Smart tuition would be coming
in to the school to be available to parents for questions. Billing options
would include 10 and 12- month, annual and semi-annual, as well as quarterly.
The Smart system would include a St. Theresa late fee. CTO application stats
illustrated the financial need of families. A second round of CTO
applications would be accepted in July. Plans were to add an office staff
person to focus on the Smart system and on marketing. Ellen distributed a
report from Josh Faber on marketing. There was discussion among the Board. B Parish Manager 7:23 The Board reviewed, questioned specifics, and discussed Bob’s report. Action items: The policy on nonpayment of tuition would be pulled for review and amendment consideration at the June meeting. The Board asked Bob to run and issue the same delinquent payment report to the Board five days in advance of the June meeting. The diocesan policy on nonpayment of tuition was read to the Board. VI Old Business A. Visioning Process for Parish Council 7:46 The group had met, and a lot had been completed on step 3. Work thus far had been sent to the Board. A final version would be forthcoming and discernment would continue via email. There was discussion among the Board. B. Budget 7:49 A meeting had taken place the previous Thursday morning. Father Larry motioned to move the Budget discussion to the end of the meeting with Executive Session, which was seconded by Rob and approved by the Board. C. Angela Wolfe, Nutrition Director (Moved earlier in Agenda to just after Approval of minutes from April meeting.) VII New Business A. Board elections 7:50 Board elections were scheduled for June 12. Rachael would communicate with Amanda Vande for nomination and ballot material specifics. Candidates would contact Rachael, and candidate bios would be due May 29. B. ITBS 7:55 The Board had composite scores. Ellen detailed results, which would also be sent to parents. More detailed results would be made available to the Board. The Board discussed the composite scores. C. Other 8:08 The Board discussed the proposed summer programs. VIII Adjournment 8:16 Date of next meeting: June 22, 5:45 p.m. Prayer
Next Meeting-5:45 June 22, 2010 |
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