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Saint Theresa Parish Board of Education Minutes
I Prayer- 5:48
II Open
Forum/Visitors’ comments
Regarding the possibility of consolidating classes, Tonya requested consideration
for equitability in determining class size. Tonya expressed concern over
having some classes with approximately 25 students at the same time when
there might be other classes with 11 or 12 students.
III Acceptance of June Agenda 5:51
Add Election of New Officers under New Business. Geri made a motion to approve the amended agenda, which was seconded
by Kelly an approved by the Board.
IV Approval
of Minutes from May meeting
Amend wording under Old Business, Angela Wolfe, Nutrition Director,
to, “The Farm to School federal grant program that would fund a parish and
school community garden had been applied for.” Further, under Administrators
Reports, Parish Manager, strike the portion of Bob’s report regarding Walt
Phipps. Steve moved to approve the
amended May minutes, which was seconded by Kelly and approved by the Board.
V Introduction
of new board members 5:57
Jim Wainwright was introduced and welcomed. VI Administrators’ Reports A.
Director
of Faith Formation 5:58
Kathy spoke about high school catechesis that had been recommended by
Bishop Pates. Jon Gaffney had already begun implementing part of the
recommended programming. Kathy gave an example of the coming Roman Missal
changes. Totus Tuus registration was discussed. B.
Bob’s report had been shared electronically prior to the meeting.
Ellen and Tom had received an email from Bob shortly the meeting stating that
Brian Jensen advised that the gym floor would need to be redone. The Board
discussed the floor. Ellen shared that as a result of the diocesan
accountants’ recent work on tuition billing, it had been determined that over
50% of school billing had errors. Billing was discussed. Jeremy moved that the Board recommend that Bob not be retained in the
capacity of Parish Manager, specifically for the purpose school and childcare
oversight. Rob seconded the motion, which was approved by the Board, with Jim
abstaining. C. School Administrator 6:18 Ellen asked for Board
input on the acceptable percentage of tuition write-offs allowed with the new
Smart Tuition program. The Board discussed potential percentage numbers. The
Board discussed establishment of a nonrefundable registration fee policy, and
policy for minimum trimester billing for band and bus to apply in instances where
either program is dropped mid-trimester. The Board discussed distribution of
Foundation funds. Geri and Rachael would be part of the committee to
administer Foundation awards. Libby Stromer had been hired to assist with the
current financial review process. Ellen would share the diocesan report when
it was completed and made available. The Board discussed Smart Tuition and tuition
billing. A part-time position was open at the school for Smart Tuition
administration and marketing. With the current 26 registered for pre-k, the
enrollment was 289. Des Moines Public Schools had indicated they could refer
prospective students to fill pre-k openings, and with the two sections full
at 40, enrollment would be 303. Presently 26 current students were not
registered. Twenty-eight kindergarten students were registered and two were
not. Thirty first-grade students were registered and one not. Twenty-eight
third-grade students were registered. Eighteen fourth-grade students were
registered and four were not. Thirty-four fifth-grade students were registered
and two were not. In seventh and eighth grade each 33 were registered and
three were not. The Board discussed enrollment numbers. Ellen would provide a
list of families not returning for the Board. Tom and Rob will form a
committee to oversee exit interviews. A. Visioning Process for Parish Council 7:00
The Board discussed the visioning process. A meeting would be held
Monday, June 28 to complete the final phase. B.
Budget
The
Budget process had been changed from using projected enrollment numbers to
actual numbers, resulting in the school currently showing as over budget for
the coming year. Ellen would email a final budget to the Board for review
once it was available. There was extensive discussion of the process and
timing of teacher contract offering. Ellen requested input from the Board on
whether to establish a $500 discount for families with three children
enrolled. The Board discussed the discount. Geri moved to approve tuition at $2200, a $100 increase, which was
seconded by Jeremy and approved by the Board, with Jim abstaining and Steve
opposed. Geri moved to approve the $500 discount for families with three
children, which was seconded by Jeremy and approved by the Board, with Jim
abstaining. Ellen would contact the Board after Thursday to schedule a
budget meeting in July. C. Smart Tuition update covered
earlier in the meeting D. Diocesan review of all tuition billing covered
earlier in the meeting E. Student handbook revisions 7:06
Ellen would email to the Board the next morning. The Board discussed
the revisions. F. Calendar
The
Board reviewed the meeting dates for the coming year. Jim moved to keep the
meeting dates on the second Tuesday of the month, which was seconded by Rob
and approved by the Board. Ellen would email a new calendar to the
Board. VIII New
Business A. Review of Board of Education Constitution 8:03 The Board reviewed and discussed the constitution and by-laws.
Constitution: Article II Authority and Purpose, Section 1, “This Board is an
advisory body…”; Article II, Section 5, C, “Develop, adopt and monitor
adherence..”; Article II, Section 5, D, “Advise regarding retention of
personnel..”; Article II, Section 5, F, “Advise the appropriate persons in
regard to the planning, operation…”; Article III, Section 5, “… shall submit
their name to the Board President..”; Article IV, Section 2, “… include the
Principal and/or Director of Faith Formation.” Kelly moved approval of the amended Constitution, which was seconded
by Tom and approved by the Board. Steve moved to forward the amended
Constitution to the diocesan Schools office for approval, which was seconded
by Kelly and approved by the Board. Bylaws: Article I: Membership 1, “Prospective
members of the Parish over the age of 18 are nominated by submitting his or
her name to the Board President…”; Article I: Membership 1, “Paid employees
of STS Parish or School, spouses of current Board members, as well as members
of the same household of current Board members, are ineligible to be an
elected member of the Board. All elected or appointed Board members are subject
to final approval of the Pastor.” Article III: Meetings, 1, “There is no
meeting in July or December”; Article III, Meetings, 5, “An agenda shall be
published by the Friday prior to regularly scheduled meetings.” Jeremy moved approval of the amended
Bylaws, which was seconded by Kelly and approved by the Board. Jeremy moved
to forward the amended Bylaws to the diocesan office, which was seconded by
Jim and approved by the Board.
B. Iowa Core 8:43 Ellen asked the
Board to review the Iowa Core information, the 2009-10 students data and the
2010-11 professional development-Project CRISS data, and contact her with any
questions. C. 2009-10 Student data See
B above D. 2010-11 professional development-Project
CRISS See B above E. Election of Board Officers 8:44 Rachael recused herself as President to nominate Geri for Board
President, which was seconded by Cindy and approved by the Board. Kelly
nominated Tom for Vice president, which was seconded by Geri and approved by
the Board. VIIII Adjournment Date of next meeting: August 10, Kelly moved to adjourn to
Executive Session at 8:54, which was seconded by Geri and approved by the
Board. The Board adjourned from Executive Session at 9:15.
Next
Meeting - 5:45
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