Saint Theresa Parish Board of Education Minutes

    I   Prayer  5:52  Father Larry

   II   Open Forum/Visitors’ comments  5:53  
Angela Wolfe spoke about National Schools Breakfast Week, which would take place Mar. 8-11, and be observed from 7:30-8:15 a.m. each day at St. Theresa. Students and parents, as well as parishioners and staff, would be invited. A press release was being prepared.

  III   Acceptance of February Agenda  5:56  
Move Jeanne Wells and the CTO to just prior to Administrators Reports. Acceptance of the amended February agenda was moved by Geri, seconded by Jeremy and approved by the Board.

 IV   Approval of Minutes from January meeting  5:57  
Father Larry moved approval of the January minutes, which was seconded by Jeremy and approved by the Board

  V   New Business  6:00  

1. Jeanne Wells gave an overview of the Catholic Tuition Organization, and distributed statistics along with the annual report. The Board discussed specifics of the CTO.
   

 VI   Administrators’ Reports

1. Director of Faith Formation  6:35
   Kathy’s report had been forwarded to the Board prior to the meeting.
2. Parish Manager  6:36
   Bob distributed his report to the Board. A main drain from the new section of the school that had been plugged was later unblocked. The maintenance room had been cleaned, painted, with racks and a bench installed and items sorted. The Building and Grounds Committee had met Feb. 18 to discuss maintenance and repair for the entire St. Theresa campus. A walk-through would be conducted to determine repair and maintenance needs. A form was being developed for staff and teachers to use for maintenance requests, which would be processed via email. Teachers and staff would be notified when the system was up and running. A work order system would be researched. A list of outstanding items would be available for review in the community. The maintenance walk-through would begin Feb. 24. Each Wednesday, a crew of five volunteers would work on maintenance issues, Feb. 24 being the first day. A review of the church and parish office building portion with Midwest Janitorial Service had been completed, and Ellen had reviewed the school and child care with them. Figures were provided. The janitorial service was used by Dowling, Sacred Heart and St. Augustin. A committee had been formed to review applicants for the facilities and maintenance director position, which the Board discussed. Alternative methods for sending parish-wide emails were being investigated to avoid emails ending up in SPAM filters. Regarding tuition billing, 21 past-due accounts had been reviewed with nine accounts identified for potential write-off. The accounts would be discussed at the Feb 24 billing meeting. Billing was discussed by the Board.
3. School Administrator  7:15  
   Ellen’s report had been distributed prior to the meeting. Ellen had been to the diocesan insurance meeting. The calendar meeting would take place Feb 24. The diocesan audit was scheduled in the near future. A budget meeting would need to be scheduled. There was discussion of Advanced Placement Algebra.
4. Other  None

 VII New Business

1. Family Life Curriculum  7:30  
   John Gaffney distributed report on work done thus far, along with sample resource booklets and materials. Curriculum is intergenerational and would be phased in over time. Nothing had been in place to adequately cover this. The Faith Formation Council had reviewed curriculum and referred it to Board for review. The role of the school and parish is to assist families in education as opposed to taking over. The Benziger book series was recommended. Curriculum goal was to meet diocesan benchmarks for religion and guidance established by Bishop Pates. The Board was to email John with questions. The Board viewed part of a video included in curriculum. The Board discussed the curriculum. John would contact One More Soul to check into additional materials, propose a meeting with the bishop for feedback and approval, and get a cost estimate to Ellen.

VIII  Old Business

1. Visioning Process for Parish Council 8:45 
   Rachael had sent out a link to the Board for review for consideration of the process. Father Larry discussed steps for future planning. Rachael would email a proposed date to the Board to meet outside of regular meeting time. 
2. Financial review process update 8:53  
   Committee did not meet. Father Larry and other parish entities had been met with about concerns. There was further discussion of cleaning and maintenance. Diocesan CFO Tammy Mason would come the week of Mar 8 for the parish audit.
3. Policy Review 9:00 Committee did not meet.
4. Registration update  9:00  
   212 students

VIII  New Business

1. Program/Budget goals  9:02
   Rachael would set up another meeting date.
   

  X   Other Business  9:04  None

 XI   Adjournment  9:04  
Date of next meeting Mar. 23, 5:45

XII   Committee Reports 9:05
PTC hadn’t met. Wellness; a teacher exercise day was planned. Athletics; a track meeting was coming up, Tom was interim athletic director.   

XIII  Adjournment  9:06
Kelly moved to adjourn, which was seconded by Tom and approved by the Board.

Next Meeting – 5:45  March. 23, 2010