Saint Theresa Parish Board of Education Minutes

Board of Education – St Theresa

I.   Prayer 5:50

II.  Open Forum 5:50

Veronica Degen commented that as the last drop-off on the bus route, her children are scheduled to arrive home at 4:20. Veronica said that actual arrival times for her children have generally been 4:40-4:45 and as late as 5:10. She requested that this be looked into and gave time-saving suggestions for consideration.

III.  Acceptance of October Agenda 5:52
Delete Maria Calhoun from New Business
Motion: Geri
2^nd: Kelly 

IV. Approval of September minutes  5:55

Committee Reports, Athletics: After “Possibly considering using kitchen sale proceeds for funding athletic programs,” amend to, “Long-term goal of raising $10K to fund athletic program.”

Administrators Reports, School Administrator: Blue Ribbon School: Remove, “new deadline is 25 September 2009,” and add, “Deadline dates for 2010 were to be released on September 25.”

Motion: Father Larry
2^nd:  Kelly

V.  Administrators’ Reports 5:56

            A. Director of Faith Formation

Kathy’s report was distributed for the Board’s review.                                

            B. Parish Manager 5:59  

• Water leak in Pre-K room had been solved, likely caused by rusted radiator on second floor.
• Boilers had been turned on.
• Electronic locks would be installed for the P.E. closet.
• Amanda Vande had been out sick.
• Bob would take vacation from that coming Friday through Oct 26.
• Bob had been to a meeting on employee benefits.
• Tuition billing would be covered later on agenda.
• Work continued on the budget.
• A SCRIP scam had come to light. People posing as new parishioners were writing bad checks. Holy Trinity lost $1K and St. Joseph lost $800. All Saints had received inquiry calls about SCRIP acceptance. IDs would be required for scrip purchases going forward.  
• There was discussion of the bidding process with regard to confidentiality with bids.
• Electronic lock procedures were discussed.
• Bob detailed the statement of activities for the school. There was discussion of the tuition due balance to date. Geri requested that the financial report be sent to the Board before the meeting next month so that the Board could review the report ahead of time. The Board discussed accounts that remained in arrears. Sue Tingleff was now on the Finance Committee. A member of the Finance Council would review tuition statements before they were mailed out. Maintenance of separate hard copy files of each family’s tuition specifics was suggested by Sue Tingleff. The Board requested that the financial report be more readable and available before the next meeting. 
  

            C. School Administrator 6:50  

• Ellen distributed a Dowling Catholic brochure containing financial prequalification information.
• There was discussion of H1N1 precautions. Twenty-three students had been out the before and 19 that day. St. Joseph School had closed that day with 30% of the student population out.
• Nurse Deb Wade’s last day was that day. Ellen would be interviewing candidates for school nurse the next day at the diocesan pastoral center.
• Conferences were the following week.
• Ellen detailed a budget update from the Finance Council.
• Ellen distributed a record of her schedule for the week. Her goal was to be in every classroom regularly.
• Goals included policy review completion, use of National Catholic Education Association information on what makes an effective board, supporting the school in the Blue Ribbon application process and implementation strategic planning.
• The Board discussed possible summer programs. A committee would formed for this; and include Kelly, Geri, Maria Calhoun, Cassie Kendzora and Tom. Ellen would ask teachers from each grade division to participate. Cindy would serve on the committee exploring the NCEA information.
  
• Committee Reports 7:22
• PTC: Ellen updated the Board. Current Stampede profit was $19,607. 93; with more expected to come. There were some new committee heads. A late winter event was being worked on. 
• Athletics: Steve Kouri updated the Board. There was discussion of Wednesday night activities.

VII. Unfinished (Old Business) Business 7:35           

A. Financial review process update: Done earlier in the meeting.

• Policy review: Changes from the last meeting would need to be published for public comment. Rachael would forward the policy changes to Ellen to place in Friday Folders. Geri recommended that a policy be instituted that defers to diocesan policy for anything not covered by STS policy.                                   

• Board goals: Rachael distributed proposed goals, which were discussed by the Board. Established: Finish the review of all STS Board policies; Resolve the billing problems-including conducting a procedural audit; Establish a Board of Education training plan; and, Establish a policy that required all reports be sent to Board members 5 days prior to the meeting. The Board discussed encompassing policies limiting agenda topics to 20 minutes and concluding meetings by 8 p.m. Cindy, Rachael and Rob would be on the committee for establishing Board of Ed training.

IX. Other Business 7:53 — None 

X.   Adjournment 7:53 — Executive Session

Motion: Steve
2^nd: Kelly

Next meeting date is Tuesday, November 17, 2009