Saint Theresa Parish Board of Education Minutes

I.   Executive

II.  Prayer 5:47pm

III.  Open Forum – no one present

IV. Acceptance of June minutes  5:49

Changes:  none
Motion Fr Larry
2^nd Geri      

V.  Acceptance of August agenda  5:50

Changes: none
Motion Geri
2^nd  Kelly

            A. Director of Faith Formation       5:50

• registration at 53%
• need catechists
• not many people at Faith Formation Fair
• Theme for Gen of Faith - Scripture/The Bible
• WFF  starts Sept 2
• Need to identify proper resources for sexual ethics

            B. Parish Manager   6:08

• Hole fixed on University by crossover to Windsor
• Asphalt work outside East meeting room
• Cement work outside of pre-k room
• New shed for pre-k for outside toys
• Community center finished
• New cafeteria tables should be here Aug 19-20
• Billed every student have info on
• Financials  - don’t know how many students/staff

            C. School Administrator   6:51

• 334 students enrolled
• Faith Formation books will be purchased for middle school
• Faith Formation Fair – school represented
• Welcome Back Night – well attended
• Prof Dev – with SacHt, StAug, St Pat, Assump
• Childcare – added camps thru Y, very successful
  • Painting over Labor Day
• CPR – Maria Calhoun is trainer
• Athletic Dir – Judy Svendsen
  • MAC Baseball – new for 5/6gr
• Intermediate Teaming
  • 2 sections 5^th gr
  • 3^rd gr self contained with Dutchuk and Elliot
  • 4^th Stromer SS
  • Faber/Mielke Sci
  • 5^th writing/grammar – Sullivan
  • Hingtgen – math
  • Art – Kassie Kendzora (3-8 in Gaffney room), K-2 art on a cart
  • each homeroom do own religion and reading
• Interviews for 1^st and 4^th positions
  • Geri, Cindy, Fr Larry sat in on interviews
  • Faith came through in interview
• 1^st year teachers
  • all had to start somewhere
  • new eyes on things
  • been prepared on things that some things that the seasoned teachers have not been
  • very willing to learn from seasoned teachers
  • teaching is data driven now
• St. Theresa students at State Fair Country School
• Michael Sadler – Iowan of day
• John Gaffney released from hospital and will be back soon
• Green signs – St. Theresa traits
  
  D. Other 

            Form for requests of Ellen – Steve create

VII. Unfinished (Old Business) Business

            A. Policy Review  7:38

Geri, Kelly, Rachael

Crossed out – old language

Underlined – proposed language

Nothing – not to be changed

Childcare policy 280 tabled until talk to Maria Calhoun and Ellen

340 – fac staff eval – lots of changes from diocese

suggestions to all Board members 2 weeks prior to next mtg, Rachael email Board, then vote on at next meeting

Table policies until next Board meeting

Sept 2 – work on policy

            B. Financial audit   6:16

Registration info from school to Parish Manager

Billing entry (Hunter System)

Payments (statements should be sent each month by Bob Wrobel)

Adjustments (in Aug)

Specify who billing issues addressed to

Get Ellen out of process

“Past due” report to Ellen for FYI

“Exceptions list” created by Ellen and Fr Larry, info to Bob/John

Board will be informed of amount “in arrears” at end of month and adjustments being made – approval of adjustments are not needed by Board

When do we make phone call? 30 days, 60 days?

Matter tabled until next month

Rachael & Steve meet with finance comm. next week

            C. Mission/Visioning   7:36

Work will continue through school year

Mission – educate, who and why

Vision – where we want to be in the future

VIII. Committee Reports   7:38

Finance –

• Concerns about billing procedure and frustrated
• Feel maintenance issues not their concern

Athletics –

• Meet in couple weeks
• CPR and Virtus for coaches

IX. New Business   7:42

            A. Board of Education goals for 2009-2010

• Policies must be reviewed
• Want to know where Ellen is spending time to help her be in classroom more
  *Become Blue Ribbon School in combination with School Improvement Advisory Comm and Board of Ed
     80 hours to write application
     Need Board member to help  - Geri??
• Resolve billing problem
     David Chiodo help
• Bd of Ed training plan
     In summer before school year starts
• Establish and approve budget
• Policy for reports to Board 5 days in advance
• If something is bogging Board down over 25 min, table, form committee to discuss
   *Grants
   *Technology – rotation of replacement of equipment
• Table goals until next meeting (* -- Ellen’s priorities) – need timetable and be able to complete
• Finish meeting by 8:00 PM
• Policy to make voting by email “legal” – vote to certify voting of results – emergency exceptions?
• Prioritize goals (tweak/add) and send to all Board (4-5 goals) in next 2 weeks – then vote next meeting
• Geri help wordsmith goals once voted on to make measureable

            B. New Staff

            C. Active board roles

Board Members to rotate prayer responsibility at each meeting

Need list of committee to volunteer for as liaison to Board – Rachael send out in email

Rotate attendance to PTC mtg

Cindy go to Sept PTC, continue on Health/Wellness

D. Request by Ellen to apply for Prairie Meadows Grant

By email carried by majority, one against

Motion by email by Board to apply for Prairie Meadows Grant
2^nd – David – opposed Steve, all others aye to certify vote – motion carried                                                           

X.  Adjournment  8:29

Motion Fr Larry
2^nd David

Prayer – Fr Larry

Next Meeting – September 15, 2009