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Saint Theresa Parish Board of Education Minutes Tuesday, June 10, 2008 5:30PM
I Executive Session – 5:30 II Prayer – 5:51- Rachael led the Board in prayer. III Open Forum/Visitors’ comments – 5:50 - Deacon Ken Halbur was introduced. Deacon Halbur is assigned to St. Theresa Parish for the summer as part of his formation to the priesthood. IV Acceptance of May Minutes – 6:00 - Jen Faber was noted as absent when she had resigned from the Board prior to the meeting. Riso spelling would be amended. Barb moved approval of the amended April minutes, which was seconded by Kelly and approved by the Board. V Acceptance of June agenda – 6:02 - Add Election of Board of Officers and Tuition for Repeat Pre-K Students. Veronica moved approval of the amended June agenda, which was seconded by Jeremy and approved by the Board. VII Administrators’ Reports – 6:03 A. Director of Faith Formation – Bob passed out Kathy’s report for the Board to review. B. Parish Manager – 6:03-Bob had emailed his financial report to the Board prior to the meeting and had copies for those who hadn’t received it. A variance would continue to show for tuition. The school always shows an approximate $500K negative variance annually, which is rectified by the parish subsidy. A lunch variance was due to bulk pre-purchase of sandwiches in advance of further price increases. More information on the financials would be available prior to the Thursday Finance Council meeting. Three local parish managers would be meeting to plan for negotiations of better natural gas rates for parishes and schools in the area. The negotiations would potentially have long-term effects given rising fuel costs. Bob was working on bids for a new gym floor. A pressure study had been done to determine the effect in pounds-per-square-inch of the milk cart and rolling the lunch tables on the floor. The water problem in the first-grade classrooms was about 98% solved. There was discussion of ACH processing and tuition billing. C. School Administrator –6:22 - John Gaffney, Barb Woods and Kathy Wipf were working on new Mass preparations for next year. John was working on a sexual education program for middle school. It had been submitted by Carmen Reising, and would include parent meetings. 300 students were currently enrolled for the coming year. Pre-K had 34 registered and 8 on a waiting list. Teachers had completed a lot of professional development since school had dismissed. Parents would receive the school ITBS scores via mail in June. The scores were discussed. The school had met its academic goals for the year, and next year’s goals were being planned for, with writing goals added. The Comprehensive School Improvement Plan had been developed, and had been driven in part by results of the State site visit. A middle school student survey had been taken. Results of the survey would be sent to parents. Specific comments would not be included in the results, but would be addressed. The calendar for the coming year was reviewed. Conference times would be a bit different, and the year would be divided in trimesters. There was discussion of Bishop Pates’ first visit to the school and parish, with the first day of school under consideration. A school mission statement was in development, a meeting would take place with a representative from AEA on it, input from parish committees would be sought and the goal was to have it in place before the start of the school year. The school was working with the City of Des Moines on additional No Parking signs for Cara Carpenter Ave, as well as possibly making the street one-way, at least for part of the day. Meetings with Ellen and Diocesan Superintendent of Schools Luvern Gubbels would continue with Des Moines Community Schools over the reimbursement amount for the Pre-K grant. The reimbursement figure that had been contracted was $2880 per student, and the Des Moines schools had since said they would only reimburse $2000 per student. Ellen would be taking expense receipts to the meetings. Physical improvements in the Pre-K classroom and surrounding areas were being looked at to potentially foster additional compliance with the pre-k grant ongoing. There was discussion of the Pre-K grant. Enrollment, the budget and teachers contracts were discussed. There was discussion of CTO grants and discussion of ITBS results. VIII – Unfinished (Old Business) Business – 7:17 A. Registration – Was previously discussed in the meeting. B. Marketing Committee – 7:17- The committee had met the night before. Josh Faber, Kenneth Seymour and Kathy Swift attended. Lindsay Amadeo would likely be part of the committee as well. The committee would meet three or four times before school begins in the fall. Efforts would be concentrated on future retention. C. Handbook revisions – 7:18 - These had been sent to the Board via email prior to the meeting. The Board discussed PE uniforms. Molly moved approval of he handbook revisions, which was seconded by Kelly and approved by the Board. Handbook changes would be sent to parents in a letter. D. Administrator contract – 7:29-Barb moved approval of Ellen’s contract, which was seconded by Rachael and approved by the Board. IX – Committee Reports – 7:32 - None. X – New Business – 7:33 2008-09 Calendar- There was discussion of start and end dates.
X Adjournment – 7:55 - The Board held general discussion. At 8:04 Rachael moved to adjourn, which was seconded by Barb and approved by the Board. Next Meeting - August 19, 2008 5:30
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